005. Efficiency - Redefining & Reframing (3 of 3)
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INTRO
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Lisa: [00:00:00] Simplicity, balance, and efficiency shouldn't just be items on your eternal wishlist. If you're a side hustler or mompreneur who wants to level. Up and be a true CEO, create a business that supports your family while still maintaining a life you love, you're in the right place. I'm your host, Lisa Kinser, and you're listening to The Simply Booked Podcast. I'm a wife, #girlmom of two, bookkeeper, and owner of Simply Booked, LLC. Where I help small business owners like you know and grow their profits. So heat that cup of coffee for .The third time this morning, and let's get started.
CONTENT
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Lisa: Hello friends. Thank you for joining me in the final episode of my August three part series that has been centered around the three pillars of my business, which are simplicity, balance and efficiency. This episode is about you guessed it efficiency. If you miss the first two in this series, I highly recommend listening to [00:01:00] those. As I have tweaked the definitions of these common words to suit my needs a little more.
And this just works better for me. I'm hoping that sharing these tips will help others as well. I've always been an avid podcast listener since back in 2006 ish. When I listened to a podcast about the LOST television series. Once I determine I like something I usually choose to completely immerse myself with information about that subject.
And podcasts have really helped me do that, especially when I'm on the go. So, this is a great and unexpected segue into my topic for this episode, which is efficiency. So you probably see where I'm going with this. Listening to a podcast while I'm driving or taking a shower or doing laundry. or cleaning. The kitchen is my favorite way to multitask.
And if it's a topic I'm already interested in. Not only does it count as education, but it also counts as entertainment.
I'm all for tips [00:02:00] to help household chores or running errands, be more entertaining. So that's my number one. To listen to podcasts. Obviously you're listening to this one. So you can check that step off your list. Side note. I would love to hear the types of podcasts that you listen to. I'm always looking for new ones to add to my list.
And I'm mostly listened to business related podcasts. And I have, since long before I ever dreamed of owning my own business, let alone hosting my own podcast. If you want to be more efficient in your business and life, and you're listening to me thinking, Lisa, how can I be more efficient? I highly recommend these three things. Batching documenting and tracking. My personality is such that I really crave to always improve myself somehow. I would argue that it's a version of self care for me. I of course it helps that I'm seriously obsessed with my bookkeeping business and every form of information I can consume to help grow my business.
It just makes me [00:03:00] love it even more. And a lot of times it feels like a better use of my time than things that are purely entertainment and not educational. Is this you as well. If it is DME and let me know, I love connecting with my listeners on Instagram. So please shoot me a message about
So let's start with batching work. In fact, I'm in the process of getting my podcast producing into about system. Since I have been recording these as I go, and I would love to record a whole quarter's worth of episodes in a one-week period, and then have each episode cycle through the remaining phases of production all at the same time.
So I think this is a reasonable goal since I only released new episodes every other week. Batching three months worth would only end up being six to seven episodes. Depending on how the calendar falls each quarter. Of course, it takes some planning and organizing to get to the batch phase. So we will dig into that a little bit deeper because right now,
I'm working on a big project with a friend of [00:04:00] mine that will be launched in less than a month.
So cutting podcasts close to their deadlines right now is just how things have to be , since I'm spending all of my extra energy. On getting this new offer released and into the world. But if I had batched all of quarter three as podcast episodes, back in July, like I was originally hoping to then all my podcasts or the end of September would already be done right now.
So that would have been really awesome. That's not how things worked out and I'm okay with that. But I'm in a good groove with my process so far. So I'm going to get through this. Batching can not only help you get a larger portion of work done faster, but it can also help you stay on top of things.
For example, if I commit to batching my next quarters episodes, And the first episode is due in two I'm automatically committed to getting all of those episodes finished by that first episode's deadline. So I have to batch all of those [00:05:00] episodes in two weeks, which is totally possible if I put my mind to it. And I'm realizing that I'm saving myself all of this effort and all this time later in the quarter.
Batching can come in handy with other things as well. Laundry cleaning, chores, grocery shopping meal, planning, those all come
I hate doing double work. So whenever I do something, I try my hardest to do it right. The first time. And documenting that process. So next time things go much faster. My podcast is another great example of this.
I took a podcasting course called the podcast launch accelerator. I will link it in the show notes, but it helps me go from zero to 60, in four short weeks from idea to launch. And within that course, It came with a really great production template and notion that I tweaked quite a bit, but it was a great framework to start with.
I can. Really easily sit down and know where each podcast episode is in the production [00:06:00] phases. So once I'm ready to start batching this, baby's going to come in handy more than it is right now. So I have each of the phases of the process.
It has its own defined set of steps to accomplish. Before it can be moved to the next phase. It is really beautiful. But I will just stare at click up and or notion for now and just soak in all of its organized glory. So a good project management system will help you document everything you do in your business.
So you can eventually train someone else to take on some tasks or use it for yourself. So you don't have to relearn or try to remember how to do important things in your business, no matter how big or small. In fact, I want to start using click up to track things in my personal life, too. Like my workouts, my chores, my kids' events, holiday planning, et cetera.
, like I said, click up is my fav, but it isn't a one size fits all. Find a system that works for you and commit to it and use So that leads me to [00:07:00] my third item, which is tracking. So once you have a process documented, Slap a deadline on that task and get it done. Don't make everything due on the same day.
I'm really bad at that. I will just make everything due on a Friday. But be sure to spread things out evenly and make it realistic. So you don't set yourself up for failure. And go back and re-listen to my episode about redefining balance. And keep in mind that when you're setting due dates for all of the things.
Keep batching in mind keeps simplicity in mind as well. If something can be simplified, make that a priority. Your future task list, tackling self will. Thank you for being mindful about all of the things. So that's all I have for today. And thank you for listening to today's episode. Now, go grab a coffee and get to work. Thanks for joining me on today's episode and I'll see you next time.
OUTRO
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Lisa: Thank you so much for listening, and you've made it all the way to the end! To view the complete show notes and all the links [00:08:00] mentioned in today's episode, please visit simplybooked.llc/podcast. And before you go, make sure you leave a rating and review because even though it just takes a few seconds, it really does make a difference. Thanks again for joining me in this episode of The Simply Booked Podcast i'll see you soon!
